MINUTES OF MEETING TOWNE PARK
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Towne Park Community Development District was held Tuesday, April 20, 2021 at 1:30 p.m. at the Holiday Inn - Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heath Justin  Frye Brad Fritz Jennifer Tidwell

Also present were: Jill Bums
Michell Rigoni Clayton Smith

FIRST ORDER OF BUSINESS

Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Manager, GMS Hopping Green & Sams GMS

Roll Call

Ms. Bums called the meeting to order and called the roll. There were four Board members present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Bums stated that there were no members of the public joining the meeting in person. There were a few residents who joined via Zoom and she asked for their comments on the agenda items listed. There being none, the next item followed.

THIRD ORDER OF BUSNESS	Approval of Minutes of the February 16,
2021 Board of Supervisors Meeting
Ms. Bums presented the minutes of the February 16, 2021 Board of Supervisors meeting and asked for a motion to approve minutes.

On MOTION by Mr. Heath, seconded by Mr. Fritz, with all in favor, the Minutes of the February 16, 2021 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2021-10
Approving the Proposed Fiscal Year 2022 Budget (Suggested Date: July 20, 2021), Declaring Special Assessments,  and Setting the Public Hearings on the Fiscal Year 2022 Budget and the Imposition of Operations & Maintenance Assessments
Ms. Burns explained the budget process for the newer supervisors on the Board. They will approve a preliminary budget today and present it to the county 60 days prior to a public hearing date that the Board will set as part of this resolution. Staff made a suggestion of the July or August meeting to adopt the final budget to certify the tax roll by September 15 to then collect assessments on the November tax bill. A couple of things she highlighted included the second amenity facility coming on board and the cost associated with that. Last fiscal year there was a $200 per unit platted lot reduction that was a onetime decrease in the assessments, but after the factor of the new amenity it will be more in the rage it was in Fiscal Year 2020. In FY 2020 the gross O&M amount per lot was $593.43 and for Fiscal Year 2021 it was $419.89. The current budget proposes a net assessment $553.67. Mailed notice should be sent to several of the phases including Town Parke Estates 2A, Town Parke Estates 2B, and Riverstone Phase 1. Riverstone Phase 2, 3, and 4 the highest notice assessment is $419.89 and 5 and 6 which are the new area that is now platted the highest amount they had was about $20 a unit. Riverstone 2,3,4,5, and 6 all need to receive a mailed notice. One of two things can be done. The notice can be sent from the proposed level, but Ms. Bums suggested that the notice be sent at the same amount the other phases have been noticed at and then at the budget hearing, bring that amount down. The reason she suggested doing that is in case the next year has a slight increase, this saves the District the cost of readvertising and resending notice to those three phases. She is suggesting a capital transfer of an additional $57,646 which would get the CDD to a total budget that would be at the exact notice amount for all phases.
The Board  discussed some of the  line items and the allotted about for some of areas to be
sure that they have a good preliminary budget before it goes to hearing.

On MOTION by Mr. Heath, seconded by Mr. Fritz, with all in favor, Resolution 2021-10 Approving the Proposed Fiscal Year 2022 Budget (Suggested Date: July 20, 2021), Declaring Special Assessments, and Setting the Public Hearing on the Fiscal Year 2022 Budget and the Imposition of Operations & Maintenance Assessments, was approved.

The public hearing date was set for July 20, 2021 at 1:30 p.m. at the Holiday Inn in Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Fl 33880, and all the Board members agreed. There being no changes in any of the line items, Ms. Burns asked for a motion to approve.

FIFTH ORDER OF BUSINESS	Discussion Regarding Fencing in New
Community	Playground	(requested	by Supervisor Tidwell)
Ms. Tidwell presented a case for the fencing to the other supervisors and noted that there have been resident requests for it. Mr. Frye noted that it hadn't been included in the original plan, but it could be priced out fairly quickly. Staff will look into it and add it to the agenda for the next month's meeting.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Rigoni had nothing further to present to the Board but noted that she would be happy to answer any questions.

Engineer
Ms. Wertz had nothing further to present to the Board, so the next item followed.

Field Manager's Report
Mr. Smith went over the field manager's report. Completed items included:
Pool entry gate inspected and fixed
Playground inspection
Replacement of missing pool rules sign
The damage behind the homes on Arlington River has been graded and sodded
Chairlift removal (it is an ADA requirement, and it will be fixed and replaced) In progress items include:

Pond treatments
Pool filters drain fix Upcoming items will include:
Pressure washing playground equipment and in pool area/deck
Repair/replace worn tables
Amenity landscape refresh
A copy of the full field manager's report can be found in the agenda package and the Board had no questions about the report.
Mr. Smith has gone through the current landscape contract of $171,000 for services they have been doing. It also includes the new amenity and a small section added on. He is specifying the areas with a map that he presented to the Board.

Consideration of Landscape Proposals from Floralawn
Proposal for Current Area Plus Amenity and Small Section (with Option for Increased Fertilization Program)
Discussion continued with getting quotes from other companies or outsourcing all fertilization. The Board is requesting a second opinion before adding on the $7,900 for additional fertilization. They decided to go ahead and approve it and if they need to revise, they will do so after getting the second opinion.

Proposal to Add Phases 3 and 4
The price for Phase 3 and 4 is $41,160. The only thing that was not approved was the additional $7,905 for the fertilizer. This will be the cohesive contract until Phases 5 and 6 come online. Approximately $229,000 with the fertilization. He also reported that interior pest control for the new amenity will need to be add and that is $1,140 per year. To pile it all into one contract the total would be approximately $222,156.

On MOTION by Mr. Frye, seconded by Mr. Fritz, with all in favor, the Proposal from Floralawn with Additional Fertilization and Pest Control, was approved.

Proposal for Amenity Parking Lot Perimeter Enhancement

Mr. Smith reported that the current parking lot needs some work including mulch and perimeter plants. The total cost is $2,750.

Proposal for Clubhouse Parking Lot Enhancement
Staff and Board members discussed if there was room in the budget for parking lot landscaping. $1,500 for the annuals and $2,625 for perennials. Mr. Smith's recommendation is the perennials for a cost of $2,625.

On MOTION by Mr. Frye, seconded by Ms. Tidwell, the Quote for Landscaping Install Totaling $2,625, was approved. were approved.

Supervisors directed staff to reach out to janitorial staff and was asked to get a quote for another vendor. Mr. Smith will reach out and bring back a quote at next month's meeting.

Consideration of Proposal from Floralawn for Grading Work Regarding the Wash Out on White Ibis Road
Ms. Smith reported that there are some washout areas at the end of White Ibis Road. This quote is to fill it with dirt and see how it goes from there. The cost is $205. He believes something needs to be done because it is a little bit of a trip hazard. The landscaper is optimistic that it does not need sod and that it will grow in itself.

On MOTION by Mr. Frye, seconded by Ms. Tidwell, with all in favor, the Proposal from Floralawn for Gardening Work Regarding Wash Out on White Ibis Road, was approved.

District Manager's Report
Approval of the Check Register
Ms. Bums reported the check register, and it was included in the agenda package. It runs from February 1st through April 13th and the total is $979,225.39.

On MOTION by Mr. Frye, seconded by Ms. Tidwell, with all in favor, the Check Register from January pt Through April 13th, 2021 Totaling $979,225.39, was approved.

Balance Sheet and Income Statement

Ms. Burns stated that the financial statements were included in the agenda packets for review, adding that there was no action required.
m.	Discussion Regarding Potential Re-Opening of Clubhouse
Ms. Burns led the Board in a discussion about reopening the clubhouse for reservations. Other Districts have begun to reopen their clubhouses as vaccinations have rolled out more widely and Covid restrictions are being lifted. As long as the rental agreement includes verbiage for social distancing and at the renters risk it should be covered under insurance issues. There are no extra cleaning steps that are included due to Covid at no extra costs.
Ms. Rigoni suggested an implemented waiver, so the renters know they are waiving their right to claim anything against the District. Typically, it has been in a form of a mass signup sheet which a11 the guest at event will sign as an additional measure of protection and will provide a standard form for the District.

On MOTION by Mr. Frye, seconded by Ms. Tidwell, the Opening of the Clubhouse with Added Waiver Paperwork, was approved.

ratify.

Ratification of Requisitions
Ratification of Series 2019 Phase 3B Requisition #101
Ms. Burns stated that the requisitions had already been approved and asked for a motion to

On MOTION by Mr. Frye, seconded by Mr. Fritz, with all in favor, the Series 2019 Phase 3B Requisition #101, was ratified.

Ratification of Summary of Series 2020 Phase 3D Requisitions #33 to #58
Ms. Burns stated these had been approved and just needed to be ratified.

On MOTION by Mr. Frye, seconded by Mr. Fritz, with all in favor, Summary of Series 2020 Phase 3D Requisitions #33 to #58, were ratified.

SEVENIB ORDER OF BUSINESS
There being none, the next item followed

Other Business

EIGHTH ORDER OF BUSINESS	Supervisors	Requests	and Audience comments
Ms. Burns opened up the floor to public comment and a resident named Juan had a few questions. First, for phase 2A and 2B is the $594 amount for all the amenities or is it per pool area. Ms. Bums explained that it is a fee for operations and maintenance which covers the use of both the pools, the landscaping of the common areas, and everything included in both amenity facilities. He then asked an estimated date for when the second pool would be open. They do not have an exact day, but they are hoping within the next 30 days. He then asked about lake access. Areas that don't have sidewalk are residents able to walk or fish in that area. There is nothing in place prohibiting that from a CDD prospective, but he should double check with the HOA. He complained about people not cleaning up after their dogs. Ms. Burns explained that it is a county ordinance for people to clean up after their pet and he will have to go through the HOA.
There being no other public comments or supervisor's request, the next item fo11owed.

NINTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Frye, seconded by Ms. Tidwell, with all in favor, the meeting was adjourned.

Ms. Bums adjourned the meeting.