MINUTES OF MEETING TOWNE PARK
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Towne Park Community Development District was held Tuesday, December 14, 2021 at 1:30 p.m. at the Holiday Inn - Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heathjoined late
Justin Frye Brad Fritz Jennifer Tidwell

Also present were:

Jill Burns
Sarah Warren via Zoom Meredith Hammock via Zoom Clayton Smith
Alan Rayl Greg Jones

Fm.ST ORDER OF BUSINESS

Chairman Vice Chairman
Assistant Secretary Assistant Secretary

District Manager, GMS KE Law Group
KE Law Group GMS
Rayl Engineering
Nominated as Assistant Secretary

Roll Call

Ms. Burns called the meeting to order and called the roll. There were three Board members present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Bums noted that no members of the public were present in person, and no members of the public present via Zoom. Hearing none, the next item followed.

THIRD ORDER OF BUSINESS	Organizational Matters
Acceptance of Resignation from Lauren Schwenk
Ms. Bums stated that they received a resignation letter from Lauren Schwenk.

On MOTION by Mr. Frye, seconded by Ms. Tidwell, with all in favor, the Resignation from Lauren Schwenk, was approved.

Appointment to Fill the Vacant Board Seat
Ms. Burns stated that the Board is welcome to fi]I this vacancy and asked for nominations.
The Board nominated Greg Jones.

On MOTION by Mr. Frye, seconded by Ms. Tidwell, with all in favor, the Nomination of Greg Jones to Fill the Vacant Board Seat, was approved.

Administration of Oath to Newly AppQinted Supervisor
Ms. Burns swore in Greg Jones at this time.

Consideration of Resolution 2022-01 Electing Officers
Ms. Burns stated that the Board needed to nominate a Chairman and a Vice Chairman along with Assistant Secretaries.
*Rennie Heath joined the meeting at this time
Rennie Heath was nominated as Chairman, Justin Frye was nominated as Vice Chairman, and the remaining Board members as Assistant Secretaries along with George Flint from GMS as an Assistant Secretary as well.

On MOTION by Mr. Frye, seconded by Mr. Fritz, with all in favor, Resolution 2022-01 Electing Officers as slated above, was approved.

FOURIB ORDER OF BUSNESS	Approval of Minutes of the October 12,
2021 Board of Supervisors Meeting
Ms. Burns presented the minutes of the September 21, 2021 Board of Supervisors meeting and asked for a motion to approve minutes.

On MOTION by Mr. Frye, seconded by Ms. Tidwell, with all in favor, the Minutes of the October 12, 2021 Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Review	and	Ranking	of	Proposals
Received for Landscaping Services
Floralawn
Prince & Sons

Yellowstone
Ms. Burns stated that there was an RFP sent out and there were three bids that came in for the landscaping services. Mr. Smith reviewed the proposals for the Board. The Board decided to go with the proposal from Prince & Sons due to them having extra services included and coming in under budget amount. The ranking suggestions from Mr. Smith were 98 for Floralawn, 99 for Prince & Sons, and 90 for Yellowstone. Ms. Burns asked that staff send the Notice of Intent to Award to Prince & Sons.

On MOTION by Mr. Frye, seconded by Mr. Heath, with all in favor, the Proposal Received for Landscaping Services frorn Prince & Sons and Authorizing Staff to Draft the Contract and Negotiate the Terms of the Agreement, was aooroved.

SIXTH ORDER OF BUSINESS	Consideration of Resident Request to
Vacate Easement
Ms. Burns stated that she had a resident reach out to her about an easement that is in place on their property put there to construct an entry monument. The entry monument was never built and there are no plans to put one in. The resident asked if the easement could be vacated if there was no intention to build.

On MOTION by Mr. Heath, seconded by Mr. Frye, with all in favor, the Resident Request to Vacate Easement with the Resident Covering the Costs Associated, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of 2022 Data Sharing and
Usage Agreement with Polk County Property Appraiser
Ms. Bums stated that the Polk County Property Appraiser requires them to enter into this agreement annually. This notifies the District Manager's office that they cannot disclose information about exempt parcels.

On MOTION by Mr. Fritz, seconded by Ms. Tidwell, with all in favor, the 2022 Data Sharing and Usage Agreement with Polk County Property Appraiser, was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of  Contract  Agreement
with Polk County Property Appraiser
Ms. Bums stated that Polle County requires an annual agreement in order to collect the assessments on roll.

On MOTION by Ms. Tidwell, seconded by Mr. Fritz, with all in favor, the Contract Agreement with Polle County Property Appraiser, was approved.

NJNTH ORDER OF BUSINESS	Consideration of Addendum for Adding
Dog Stations to Janitorial Contract
Mr. Smith stated that there needed to be dog stations added. It was estimated that the stations be emptied at least once and up to 3 times a week.

TENTH ORDER OF BUSINESS	Consideration of Addendum for Adding
"As Needed" Windowsill Cleaning
Mr. Smith stated that there would be windowsill cleaning included as needed.

On MOTION by Ms. Tidwell, seconded by Mr. Fritz, with all in favor, the Addendum for Adding Dog Stations to Janitorial Contract and Adding "As Needed" WindowsHI Cleaning, was approved.

ELEVENTH ORDER OF BUSINESS
Attorney

Staff Reports

Ms. Warren stated that she did not have anything to report today.

Engineer
Alan stated that he did not have anything to report today.

Field Manager's Report
Consideration of Quote for Amenity Tile Repair
Mr. Smith went over the Field Manager's report for the Board. This quote is from Resort Pool Services for replacement tiles for Amenity 1 pool. The total cost is $975.

On MOTION by Ms. Tidwell, seconded by Mr. Heath, with all in favor, the Quote for Amenity Tile Repair from Resort Pool Services for $975, was approved.

Consideration of Quote for Sod Repair at Amenity 1
Mr. Smith stated that this quote from Floralawn was for $725.

On MOTION by Mr. Heath, seconded by Mr. Jones, with all in favor, the Quote for Sod Repair at Amenity 1, was approved.

Consideration of Proposals for Janitorial Supplies and Dispensers
Mr. Smith reviewed this proposal for the Board.

On MOTION by Mr. Frye, seconded by Ms. Tidwell, with all in favor, the Proposal for Janitorial Supplies and Dispensers, was approved.

District Manager's Report
Approval of the Check Register
Ms. Burns reviewed the check register and stated this was in the agenda package as well.
She asked if anyone had any questions and hearing none, asked for a motion to.approve.

On MOTION by Mr. Heath, seconded by Mr. Frye, with all in favor, the Check Register, was approved.

Balance Sheet and Income Statement
Ms. Burns stated that the financial statements were included in the agenda packets for review, adding that there was no action required.

TWELTH ORDER OF BUSINESS
There being none, the next item followed.

THIRTEENTH ORDER OF BUSINESS

There being none, the next item followed.

Other Business

Supervisors	Requests	and Audience comments

FOURTEENTH ORDER OF BUSINESS
Ms. Burns adjourned the meeting.

Adjournment

On MOTION by Mr. Frye, seconded by Ms. Tidwell, with all in favor, the meeting was adjourned.

ry/Assistant Secretary

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